Turning in your completed secretarys record book at the end of the club. While society has changed, the goals of teaching recordkeeping to youth remain essentially the same. As americas largest youth development organization, 4 h offers youth, families, and adult volunteers of all ages many ways to engage, grow. Arkansas 4h program 4h and youth programs in arkansas. Garfield county 4h garfield county cooperative extension. Group recruited at least one 1 project volunteer for at least 75% of the members project learning areas. Submit three copies of each attachment form when filing. The meeting of the union 4 h club was called to order by jairo garcia, president. Nm portfolio record book forms information 4h secretary record book pdf. While other activities, such as contests, allow the work of members to be judged against a standard or against peers. Ui extension 4h youth development university of idaho 875 perimeter drive, ms 3015 moscow, id 838443015. Record book forms ucanr 4h youth development program in. Review but understand that each member should use their own words.
It is time to designate a new modeler for your group. Some activities allow members to work in groups, like in a club setting. The secretary and all 4h officers are representatives. Secretary book guidelines 1 page, 30 kb the following links are to the wisconsin 4 h website where these forms are available in editable adobe acrobat pdf and microsoft word formats. Roll call this can be done using the page provided or by. Includes attendance and participation record forms and group meeting minutes form. Educational travel opportunites and 4h key award formerly mes record book forms. Child abuse background inquiry for prospective volunteers. Roll call this can be done using the page provided or by turning in meeting sign in sheets with your minutes. The secretary is responsible to keep complete records. Club program planning guide planned and completed activities for the year this is a fillable form you can save, type and print. Dewey county oklahoma cooperative extension service 4h secretary book in pdf 4h secretary book. Minutes should be written according to guidelines in the secretary s book. Ken lafontaine, extension educator, 4 h youth development, ohio state university extension references huron county 4 h secretary s manual, bonnie malone, author.
Summary of club income deposit use this form instead of ca 4h form 8. Who presided, who was secretary, number president jane ellis called the meeting to order. Secretary book guidelines 1 page, 156 kb attendance record form to record a members attendance at. This 4h 101 handbook was developed by the 4h 101 design. Secretary book guidelines what to include in the club secretary book and tips for completing.
Secretary keeps written minutes of all meetings and attendance and participation records in the. Set up a system for keeping your secretarial records organized. Columbia county scholarship forms 4h, sale of champions, pork partners. Name of club, kind of meeting the regular meeting of the highland 4h club was held at the regular, special, etc. All 50 states and over 80 countries worldwide have 4h programs. The focus reflects the importance of this life skill in our daily lives. The following records are used to verify meetings held, as well as attendance of members. At least 75% of the members made progress toward individual 4h project goals. H programs are grounded in the belief that kids learn best by doing. The 4h program strives to allow members a variety of learning experiences. These books are required from each chartered club or group. The new monroe county club secretary s book now consists of 5 sections separated by tabs. Completing a 4 h record book is a process where you record project and club work using a standard format.
This publication provides guidance for the 4 h club secretary on keeping a calendar of activities, preparing minutes, and keeping attendance records. Whether its a member logging in to manage her record, a club leader printing mailing labels, or a county agent approving a members enrollment, 4honline brings the 4 h community together and keeps everyone involved. The mission of 4 h youth development is to help youth acquire knowledge, develop life skills and form attitudes that will enable them to become selfdirecting, productive and contributing members of society. Secretary and treasurer books pike county 4 h recordkeeping instructions based on ohio 4 h club charters, clubs are required to provide a minimum of 6 meetings per program year. This book needs to be neat and complete with all required forms to be considered for the outstanding secretary s book award. There is no additional fee for filing the efs with attachments. Keeping accurate records of all club meetings, activities, events, etc. Record book must be handwri tten in ink or typed by the club secretary using the format provided and be neat and readable.
Below is your new guide to reflecting on your 4 h year with a 4 h record. Treasurer and secretary book pages extension washburn county. University of idaho extension 4h youth development. Program planning guide minutes form executive board minutes form committee form. We have clubs, projects, and camps for kids interested in a wide variety of topics. Annual secretary s report 1216 what needs to be included in your 4 h secretary s book. Attendance meeting notes worksheet official meeting minutes 3. Amended 4 04 a record minutes of all district 4 h officer meetings. Ask the county extension office for a scholarship form. Secretary of state, central filing system for agricultural liens 421 nw th street, suite 220 oklahoma city, ok 73103.
Kansas state 4 h office 201 umberger hall 1612 claflin road kansas state university manhattan, ks 66506. Club evaluation form this is a wisconsin 4h form that serves as a good lens to look at your clubs makeup for the previous year. Any 4h project or curriculum kit may be used as an expanded 4h, special interest. What needs to be included in your 4 h secretary s book. Completing the personal development report in the record book provides you an. Secretary, ohio 4 h club officers guide, ohio state university, 2002. Documents and records ui extension 4h youth development. Here are a number of samples of various record book forms and elements. Treasurer sheets to assist with accounting are included. Due to the increasing number of excellent secretary s books being turned in, it has become very important for these guidelines to be followed precisely. The 4 h program has a long history of record keeping.
In addition, the record book manual should be referenced for more information. Please see the following webpage for more information or examples of 4 h member work on our new formats for 4 h records at 4 h record guidelines. Tulsa county4h member handbook tulsa county osu extension. It is suggested that you use the template provided. Secretary record book treasures record book club report book adult volunteer. Secretary book checklist order of assembly secretary book judging sheet title page club constitution template club bylaws template officers, leaders, members info meeting sign in sheet. The secretary, with the assistance of a groupclub leader, is expected to keep uptodate, complete, and accurate minutes of each meeting, as well as present the annual 4 h. Keep minutes of all meetings in the 4h secretarys book 4h 036.
Officer team information tips and resources for the 4 h clubsecretary 4 h club secretary writing news stories 2 starting the year off right ii. Club financial record 4 pages in editable adobe acrobat pdf, as well as microsoft word and excel formats. Duties of the groupclub secretary the secretary is in charge of this book and shall have it at all of the groupclubs business meetings. Oklahoma 4 h has transitioned to an online family managed enrollment system. It is a guide to the goals, objectives, and implementation tools of the 4 h ydp.